organize trip for group

Planning a big event is a lot of fun. Planning it with friends or family members is even more fun. A ton of great experiences can be shared that no one will forget anytime soon. However, there is also a lot of work that needs to be done well in advance to organize the whole trip. From event transportation to planning out the budget, you and your acquaintances need to be thoroughly prepared.

Put Someone In Charge

One person in the group should be the designated planner. It gets far too complicated if several people are trying to arrange flight and hotel accommodations. Make sure everyone is on the same page regarding who is in charge and who will be the person actually reserving everything.

Plan Your Transportation Method

Whether you will be flying or driving to your destination, you want a way to get around effortlessly while you are there. This is especially important if the festivities have large attendances or inadequate parking. Public transportation may not be available, and your entire party may not be able to fit in a single Uber or Lyft.

Luckily, limo services are typically available. Not only is this a great option for moving a lot of people around, but it also adds a sense of luxury to the occasion. It is not every day you get to ride around in a limo, so whether you are celebrating a birthday or upcoming wedding, a limo or luxury bus is the perfect thing.

Rent Limo Well in Advance

It is generally recommended to rent a limo two or three months in advance. The reason for this is that you want the luxury bus rental company to have plenty of notice to reserve your vehicle ahead of time. You also want to give everyone in your party enough time to budget accordingly. You would not want to tell people you are renting a limo one month away from the event only to discover that a lot of people do not have the funds readily available.

You want to do something similar with all the other components of your trip. You need to book hotels, buy tickets for events and make dinner reservations at fancy restaurants several months ahead of the trip. You do not want to wait too long only to discover that you cannot do something you really had your heart set on.

Communicate With Limo Driver

After you have reserved your limo, you want to tell the driver what you have planned. You may have several things planned for one night. For example, you may have dinner reservations at 6 p.m. and then concert tickets for 8 p.m. It is easy to lose track of time when you are having fun, but telling the limo driver what you have planned, means there is someone looking at the clock. The limo driver will also know roughly how long it will take to get from one place to the next, so you can adhere more strictly to the timetable in place. Things will go much more smoothly if everyone is on the same page.

Look Into Group Discounts

Depending on the size of your party, you may qualify for some substantial discounts. It never hurts to ask restaurants or limo services if they offer group rates. If you are booking this trip through a travel service, then the agent may be able to get you discounts you may not have heard of otherwise.

Reach Out To Destinations

When you are planning the itinerary, you want to make sure you do your due diligence. That means researching restaurants and other points of interest to see if your party would enjoy them. One big mistake a lot of party planners make is only using Yelp or other online reviews sites to see what would potentially be good. While review sites can be useful, they should not be your only tool. You should also call the company by phone to ask them about their services. If the establishment is close enough, then you may want to pay a visit in person.

Make Sure Everyone Has a Way to Communicate With One Another

When you are planning the itinerary, you want to make sure you do your due diligence. That means researching restaurants and other points of interest to see if your party would enjoy them. One big mistake a lot of party planners make is only using Yelp or other online reviews sites to see what would potentially be good. While review sites can be useful, they should not be your only tool. You should also call the company by phone to ask them about their services. If the establishment is close enough, then you may want to pay a visit in person.

This may not be a necessity depending on where exactly you are going. However, if you are going to travel to another state or country, then everyone in your party needs to be able to talk to each other. Regular texting may not be available. Fortunately, there are plenty of messaging apps available, so make sure you tell everyone what app you will be using during the excursion.

Michigan has numerous first-class restaurants and attractions. It is the perfect place to plan a bachelorette party, birthday party or honeymoon. Get around effortlessly with the help of CBJ Transportation for amazing limo services. Learn about the vehicles available by calling us at 586-690-8059 or filling out our contact form.